1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The Parochial Church Councils of St. Vigor’s Stratton-on-the-Fosse and St. John’s Chilcompton form a benefice within The Diocese of Bath & Wells. St. John’s is a Registered Charity in England & Wales – No. 1178808.
The Benefice is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The Benefice complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
All records are maintained internally by The Benefice with the exception of personal data (title, name, address, telephone number, mobile number and email address), which is also centrally maintained by our online iKnow Church accounts
Additionally, anyone may independently subscribe to our Mailchimp system to receive various communications. Mailchimp will only request your name and email address.
We use your personal data for the following purposes: –
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
6. How long do we keep your personal data
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently. Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: –
7. Your rights and your personal data
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance Contact us.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Effective Date: 7th January 2024, Last Updated: 7th January 2024.
Last updated 2nd December 2022
Unfortunately, the heating at St. John’s Church, Chilcompton, has broken down and the 9:00am and 10:30am services will be held in the Church Hall. Further, this means we will be unable to deliver the 10:30am service via Zoom. You may like to join with the Church of England’s Online Service.
We apologise for any inconvenience.
Planning to visit St. John’s Church, Chilcompton? Please note that the building will be closed to visitors on Thursday 2nd November to enable further work to the refurbishment of the chancel floor to be carried out safely. Thursday’s Holy Communion will be held the Church Hall. The church will be open again to visitors from Friday 3rd November.
We apologise for any inconvenience.